If you’re still sending and receiving faxes the “old way,” using a dedicated machine over an analog phone line, stop! There is an easier way to send/receive faxes, one that will not only help you be more productive, but also free you from your office. With Web Faxing, your faxes are sent and received over the Internet.

No more dedicated machines – use the internet instead

Businesses are switching now more than ever to web fax. Why be tied to your office? Send and receive faxes from anywhere you have internet. Most VoIP PBX providers offer a web portal for their customers to send faxes and you can receive your incoming faxes via email in PDF format so you can read them on your smartphone or computer no matter where you are.

How does it work

To send a fax, simply use your browser to access the web portal of your VoIP Hosted PBX provided by your service provider, choose the file you want to fax, enter the fax number and click ‘send’. Most providers will send you a verification email to let you know the transmission was successful.

When you receive a fax, your service provider routes it to the email address you specify in your account. This can be a shared company email address or a person’s email address; it’s up to you. You can then save your emails to read later or print and delete them.

With Web Fax you get all the same features you’d get with a regular fax machine, including a real or toll-free local fax number. When you send a fax, the other end’s machine, whether it’s online or standard, can’t tell the difference.

How to change

Switching to Web Fax is easy. Your provider should be able to ‘port’ your number for you. Once your number is ported, your faxes will simply stop being sent to your dedicated machine and will arrive via email instead.

Here are the top 10 reasons companies are making the switch:
You are never tied to your office

Send and receive faxes from your computer anywhere there’s an Internet connection, even from your PDA or smartphone.

Lower total cost of ownership

Eliminate equipment maintenance fees as well as ink/toner and paper costs. And all SPAM faxes can be deleted instead of going directly to your fax machine, where they are automatically printed. Plus, you can save even more money by canceling your dedicated phone line.

Professional and Trustworthy

No more “Load Paper” or “Low Toner” messages.

Web fax is green

With Internet fax, you only print what you really need to print. No more wasted paper from junk faxes and you can easily keep a digital archive of all the transmissions you want to save. According to GreenFax, government research has shown that fax machines consume 200 billion pages of paper each year in the United States alone. If just five percent of this were done paperless, it could save up to 1 million trees a year.

No more busy signals

If your business has a dedicated fax number, then you know how frustrating it can be when callers get a busy signal. With Web Fax you can receive multiple faxes simultaneously without having to worry about the faxes getting lost, not being sent or having to buy a second line.

Mobile text alerts

Always on the go, but still can’t bear to leave your office because you need to know when that all-important fax will arrive? With most VoIP providers, you can choose to receive an email or text message alert that you’ve received a new fax.

Keep your current number when you switch

When you switch to a web fax service, your provider will ‘port’ your number for you. That way you never have to tell your customers what your new fax number is and you never miss a fax.

One-to-many fax

Do you have a large list of contacts you want to send a fax to? With Web Fax, you can send the same fax to multiple fax numbers simultaneously with just a few mouse clicks.

No special software to download

By subscribing to these services, you will never need to purchase or download any software. All software is cloud based and can be used anywhere you have access to an internet connection and a browser.

Encrypted for security

With any fax to email service, the faxes you send are encrypted. Each service has its own unique security features, but they’re all designed for one thing: making sure your faxes get to the sender without risk of being read by another party.